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Administrative Assistant

JOB DESCRIPTION

  • Support the center-wide operations and collaborate across teams to assist staff with diverse projects and provide general administrative support.
  • Assist staff with calendar management, meeting schedules, and short- and intermediate-term planning for team deliverables.
  • Serve as liaison to AAI desktop support staff
  • Maintain office supply inventory from ordering to stocking, including support for special projects.
  • Coordinate work orders, repairs, and deliveries.
  • Compose correspondence, distribute mail, monitor various email accounts, and screen phone calls.
  • Schedule meeting rooms.
  • Coordinate HR activities, including scheduling and hosting candidate interviews, completing center-level on boarding and off boarding steps, and maintaining center organization charts and contact lists.

 

Required skills:

  • High school diploma or GED equivalency and two years of office experience or two years of post-secondary education.
  • Two or more years of experience using Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.
  • Prior experience supporting senior staff.
  • Strong written, verbal, interpersonal, and communication skills.

 

Preferred skills:

  • Experience successfully prioritizing multiple, detail-oriented projects under tight deadlines.
  • Ability to successfully complete projects independently and with minimal supervision.
  • Ability to effectively collaborate with internal teams, cross-functional teams, and external customers.
  • Flexibility and willingness to adapt and respond to changes in work priorities and processes as evidenced from prior work experience.
  • Excellent attention to detail.
  • Experience with software commonly used at KU including Oracle Analytics Cloud, FITC, SharePoint, Zoom, BrassRing, Egencia, and MS Teams.
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