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Department Assistant

Advantage Tech is looking for a Department Assistant to work onsite for a client of ours in Houston, TX.  

  • General Admin duties for the Department Manager (DM), including but not limited to:
    • Manage expense reports for DM and designated department personnel
    • Assist with travel arrangements for the DM and designated department personnel
    • Maintain contacts, meeting notes and trip reports in Outlook and CRM
    • Support tracking of client opportunities, proposals, or qualification packages
    • Plan and schedule offsite activities and or dinner/lunch reservations as requested
  • Supporting the Department Manager (DM) and department related activities, including but not limited to:
    • Setting up department, client or partner meetings
      • Reserving conference rooms and sending invitations
      • Putting together and setting up presentations
      • Ordering and arrangement for drinks or meals (as applicable)
      • Take meeting minutes as requested
      • Performing meeting cleanup and restoration of meeting room facilities
    • Support of on-boarding / off-boarding of new employees
    • Maintain DM and/or department files or materials
    • Maintain DM and/or department action item lists and status reports
  • Support of OGC Global Practice meetings, activities and/or events, in coordination with the division Executive Assistant and/or other department administrative staff.
  • Assist with the development and maintenance of department information via Teams, Onenote and/or SharePoint
  • Perform or assist with department and/or OGC global practice clerical and reprographics needs, including preparation of reports, binders, and presentations for internal or external use. Provide general support with copying, scanning, binding.
  • General Administrative Support
    • Formatting reports, proposals and other internal or external documents
    • Updating manuals, procedures or department standards
    • Creating and/or updating presentations in Power Point or other formats.
    • Creating and/or updating reports or data in Excel.

Skills Needed

  • Self-Starter
  • Team Player
  • Able to work with a partnership mentality
  • Time management skills
  • Organized
  • Clear understanding of Priorities
  • Energetic
  • Flexible & able to multi-task
  • Willingness to learn, share knowledge, & assist people at all business levels


  • Proficient in Word
  • Excel
  • PowerPoint
  • Outlook
  • Knowledge of SharePoint a plus
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