HR Assistant

Key Responsibilities

  • Maintains HRIS database, including new hire data entry, changes, etc. Prepares reports as needed.
  • Assists in onboarding process including sending and collecting all new hire paperwork, scheduling and conducting tours, and other administrative duties related to new hires.
  • Maintains HR filing, including personnel files.
  • Keeps records of benefits plans participation such as insurance and 401K; personnel transactions such as hires, promotions, transfers, performance reviews, and terminations; and employee statistics for government reporting.
  • Conduct background checks for new hires and existing employees as needed.
  • Performs administrative tasks such as address changes, room scheduling, assists with HR events, tracks and maintains performance review forms, and other duties as assigned.
  • Listens to, reviews, and responds to HR emails, voicemails, and faxes.
  • Responds to and completes requests for verifications of employments.
  • Reviews and distributes HR mail. Coordinates returned mail.  Assists with HR team mass mailings. 
  • Act as backup to the Front Office Manager, performing receptionist duties.
  • Responds to basic inquiries regarding policies, procedures, and programs.
  • Assists with administering benefits programs such as life, health, dental and disability insurances, 401K, PTO, leave of absence, and EAP.
  • Other duties as assigned

Qualifications

Required Skills and Competencies

  • Strong organizational skills with HIGH attention to detail.
  • Excellent oral and written communication skills.
  • Enthusiastic, committed and determined. Maintains a positive, friendly, and professional attitude.
  • Gathers and analyzes information skillfully.
  • Able to deal with interruptions, work to deadlines and priorities.
  • Excellent time management and multitasking skills.
  • Identifies and resolves problems in a timely manner.
  • Strong relationship skills – able to build and maintain rapport with co-workers, employees, and visiting guests.
  • Works with integrity; upholds the company’s values.
  • Works well in group problem solving situations.
  • Uses reason even when dealing with emotional topics.
  • Ability to coordinate projects, including communicating changes and progress.
  • Able to adapt to change quickly and helps to communicate changes effectively.
  • Exhibits sound and accurate judgment.
  • Has excellent attendance and punctuality.
  • Follows instructions, and responds to management direction.
  • Strong at Excel and Microsoft Office products.

Education Requirements

Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

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