Payroll and Billing Specialist

The Payroll and Billing Specialist oversees all payroll, job budgets, and invoicing functions at the PTi Corporate office. This position works closely with other departments, such as A/P and A/R, Human Resources/Benefits, and Executive Management for the proper payroll and job costing management.

Essential Functions:

  • Maintains all payroll records in accordance with state and federal directives
  • Remain current on new legislation and regulatory rulings that impact payroll and ensure compliance
  • Maintain payroll guidelines and procedure detail related to goals, initiatives, efficiency, and accuracy
  • Manage payroll process to ensure the accuracy and timeliness of multi-state and international payroll for all employees in accordance with established local, state, federal regulations
  • Manages electronic timekeeping system and compliance
  • Manages employee's PTO balances in accordance with Exempt, SCA and CBA policies and procedures
  • Updates and maintains payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
  • Prepare and manage internal and external audit processes and requests
  • Prepares payroll remittance to 3rd party insurance and benefit carriers
  • Determines payroll liabilities for employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation remittance payments
  • Manages child support and garnishments for all employees, as well as ensures that state limitations are met every payroll
  • Executes local, state, and federal payroll taxes and quarterly reconciliations as needed by the accounting department
  • Participate in related audits, such as 401k and benefits audits, full financial audits, and DCAA audits annually
  • Develop job budgets and establish jobs within the accounting system 2
  • Track project modifications and update charge codes when necessary
  • Contract invoicing preparation and submission through government payment system and regulations
  • Manage contract billing and reporting, review WIP and budgeting at least monthly
  • Maintains level of funds for each contract and prepares notices for customers
  • Resolves payroll discrepancies by collecting and analyzing information
  • Provides payroll information by answering questions and requests from employees and managers in the field
  • Manages payroll operations in accordance with PTi Accounting SOPs, federal labor laws, and DCAA guidance. Updates SOPs as needed
  • Protects personally identifiable information within the payroll department
  • Supports PTi’s QMS, Safety, Environmental, and Security Programs, and other Company certifications and initiatives
  • Other duties as assigned or required


  • Minimum of three (3) years of in-house payroll processing experience
  • Minimum of two (2) years of billing/invoicing processing and management experience
  • Two (2) years of experience utilizing accounting software and/or systems
  • Experience using the MS Office suite of programs
  • Intermediate to Advanced Excel skill level
  • ComputerEase experience preferred


  • Ability to analyze information using principles of Accounting, billing, and job set up
  • Extreme attention to Detail
  • Must demonstrate the ability to effectively read and write in English, and comprehend written instructions, perform common mathematical tasks, and communicate effectively. Certificate, License, Registration, etc.:
  • Bachelor’s Degree in Finance, Accounting, or related field
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