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Payroll-HR Specialist

JOB DESCRIPTION
The Payroll -HR Specialist manages the day-to-day operations of the Human Resources office. The Payroll – HR Specialist manages the administration of the Payroll/HRIS system, human resources policies, procedures and programs, and carries out responsibilities in the following functional areas: Payroll and  Human Resource Information Systems (HRIS), compensation, benefit administration, applicant tracking, and pre-employment testing, and employment onboarding. The Payroll-HR Specialist also assists the Human Resource Business Partner & the Director of Human Resources in all functions relating to all phases of human resources activity by performing the following duties.
 

  • 3-5 years of payroll processing and administration/HRIS system experience
  • Strong organizational skills
  • Good interpersonal communication skills
  • Willingness to learn all areas of Payroll/HR
  • Insurance regulation experience a plus but can train
  • Worker’s Compensation experience a plus
  • Applicant Tracking/Onboarding with an HRIS system experience
  • Project management

ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Other duties may be assigned.

  • Maintains applicant and employee records and personnel files.
  • Runs bi-weekly payroll and keeps up on all laws related to the states in which we administer payroll.
  • Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
  • Assists in recruiting by placing ads in online job boards, career fairs, and contacting college career services representatives.
  • Maintain job descriptions & training templates by working with supervisors to ensure the external websites are accurate, to communicate job postings, and track internal candidates for promotion.
  • Upload all incoming resumes and applications into the database by job title category.
  • Run PIs and other testing related to the selection of employees to fill vacant positions.
  • Sets up pre-employment physicals and drug screens.
  • Tracks incoming information.
  • Runs background checks.
  • Plans, schedules and conducts new employee orientation to foster positive attitude toward company goals.
  • Yearly maintenance of payroll information on InfinityHR & NavPoint (company intranet).
  • Uploads new employee information into Navpoint, Infinity, Evolution, and MaxxTime, obtain SAP number from IT, upkeeps personnel spreadsheets, and adds employee to 401k, transfer, and upload PIs on each new employee.
  • Performs benefit administration to include claims resolution, change reporting, approving invoices for payment, and communicating benefit information to employees.
  • Assists team members with payroll or benefit questions.
  • Pays monthly insurance premiums.
  • Hands birthday cards to supervisors for distribution. 
  • Communicates new employee benefits enrollment to new hires.
  • Quarterly maintenance of the HR site.
  • Assists in uploading current information so all team members have updated information.
  • Prepares employee separation notices and  last check related documentation.
  • Conducts exit interviews to determine reasons behind separations.
  • Maintain a database of closed out employee files.
  • Maintains filings, reports, and spreadsheets related to various HR functions.
  • Cobra paperwork processing.
  • Run payroll and timeclock hour and KPI reports for  Director of HR, general managers, Controller, and CFO.
  • Maintains vacation/sick accruals and attendance.
  • Enter data into computer files and post them to records.
  • Record changes affecting net wages such as exemptions, insurance deductions, and loan payments for each employee to update master records.
  • Works with payroll vendor to prepare check requests for garnishment, tracks outstanding employee loans, and submits 401k information.
  • Track and maintain the trust account ledger, including monthly bank reconciliation.
  • Track and maintain monthly insurance payments from the trust account.
  • Print and frame anniversary and safety certificates.
  • Maintain company organization charts and employee directory.
  • Assist HRBP in planning and executing of Companywide events, including picnics, holiday parties, anniversary recognitions, etc.
  • Performs other related duties as required and assigned.
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