Position Title: Project Assistant
Compensation Details: $19.00/hour
Office Location: The Plaza In Clayton 190 Carondelet Plaza, Suite 1350. St. Louis, MO 63105
Shift or Schedule: M-F, 8:00 a.m. – 5:00 p.m.
Interview Process: Excel Assessment, Interview with Hiring Manager
Do we have interview times?
- Historically, how quickly do they move?
Primary client contact and their position:
- Is this person the direct supervisor for this role?
- If not, do we have direct communication with the manager?
- Assists in special project work for practice group. Investigates and audits data and information for various records procedures.
- Demonstrates an in depth understanding of the functionality of various databases and/or document management system(s) used to perform daily tasks.
- Applies proper naming conventions to electronic documents and navigates effectively through electronic file folders and/or database structures.
- Creates, organizes and maintains files in accordance with proper procedures, including the completion of complex and ad hoc tasks necessary to support the evolution from paper to electronic file systems.
- Analyzes, enters and maintains client/matter and subject/case matter information into databases according to division/section or department procedures.
- Completes multi-step projects with minimal timekeeper or supervisory review, using department/division/section group knowledge and problem solving skills.
- May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
- May organize, analyze or code witness files; and/or update division/section witness databases as needed; reviews witness information for accuracy.
- Reviews, maintains and performs database searches to locate and retrieve documents.
- Examines physical and electronic documents and other records for the purpose of coding, organizing or indexing information according to division/section/department procedures. May be asked to manipulate electronic information.
- Understands department policies and procedures for different practice groups, case or project teams regarding document organization, coordination and client information.
- May produce reports and notifications for timekeepers and firm or division administration.
- May check websites for requested information and communicate findings as appropriate.
- Identifies documents to be uploaded to databases and collaboration sites.
- Receives, identifies and distributes electronic documents to appropriate internal contacts.
- Participates in trial preparation as requested. May assist with packing files and acquiring necessary supplies for use at trial sites.
- May participate in trial assisting with trial site operations.
- Demonstrates and applies an in depth understanding of the Records Retention Policy.
- May identify efficient workflow for scanning and OCR projects to advance an electronic records environment.
- Understands legal terminology and litigation procedures, in order to describe, search for, retrieve, organize, index and analyze legal documents.
- Assists in the structuring and maintenance of files.
- Uses good written and verbal communication skills, and is courteous and professional at all times; routinely follows established confidentiality guidelines at all times.
High school diploma or general education degree (GED); and minimum two years related experience and/or training; or equivalent combination of education and experience. Ability to type 35 WPM. Proficient with Microsoft Office Suite, particularly Microsoft Excel, and database usage.