Project Assistant

Advantage Tech is looking for a Project Assistant to join a client of ours in Bloomington, MN. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• All other duties as assigned.

Requirements:

• High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• Applicable experience may be substituted for education requirements.