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Project Assistant

ATI is seeking a temporary project assistant for a client based in the KC Area. 

Job Description: 

  • Assists in special project work for practice group. Investigates and audits data and information for various records procedures.
  • Demonstrates an in depth understanding of the functionality of various databases and/or document management system(s) used to perform daily tasks.
  • Applies proper naming conventions to electronic documents and navigates effectively through electronic file folders and/or database structures.
  • Creates, organizes and maintains files in accordance with proper procedures, including the completion of complex and ad hoc tasks necessary to support the evolution from paper to electronic file systems.
  • Analyzes, enters and maintains client/matter and subject/case matter information into databases according to division/section or department procedures.
  • Completes multi-step projects with minimal timekeeper or supervisory review, using department/division/section group knowledge and problem solving skills.
  • May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
  • May organize, analyze or code witness files; and/or update division/section witness databases as needed; reviews witness information for accuracy.
  • Reviews, maintains and performs database searches to locate and retrieve documents.
  • Examines physical and electronic documents and other records for the purpose of coding, organizing or indexing information according to division/section/department procedures. May be asked to manipulate electronic information.
  • Understands department policies and procedures for different practice groups, case or project teams regarding document organization, coordination and client information.
  • May produce reports and notifications for timekeepers and firm or division administration
  • May check websites for requested information and communicate findings as appropriate.
  • Identifies documents to be uploaded to databases and collaboration sites.
  • Receives, identifies and distributes electronic documents to appropriate internal contacts.
  • Participates in trial preparation as requested. May assist with packing files and acquiring necessary supplies for use at trial sites.
  • May participate in trial assisting with trial site operations.
  • Demonstrates and applies an in depth understanding of the Records Retention Policy.
  • May identify efficient workflow for scanning and OCR projects to advance an electronic records environment.
  • Understands legal terminology and litigation procedures, in order to describe, search for, retrieve, organize, index and analyze legal documents.
  • Assists in the structuring and maintenance of files.
  • Uses good written and verbal communication skills, and is courteous and professional at all times; routinely follows established confidentiality guidelines at all times.


  • High school diploma or general education degree (GED); and minimum two years related experience and/or training; or equivalent combination of education and experience.
  • Ability to type 35 WPM. Proficient with Microsoft Office Suite and database usage.
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