Senior Accounting Speciliast

Senior Accounting Specialist

The Senior Accounts Receivable Specialist will be responsible for managing all aspects of accounts receivable, software licensing setup/transfers/renewals, processing of all customer POs and coordination of order shipping, assist with budgeting, assist with SOX reporting, perform GL reconciliations, and more.

What we are looking for this role to do:

Responsibilities include, but are not limited to:

  • Handle all aspects of accounts receivable including creating quotes, working with customers to obtain/correct POs, generation of invoices, tracking and reporting of AR aging, processing payments, and managing and reporting collections efforts working with account managers and customers as needed
  • Track and prepare specialized invoicing for annual, semi-annual and monthly billings, training, SOWs, RMAs, and other ad-hoc invoicing, including creation of backup support
  • Maintain shipping schedule for new orders, coordinate timely shipments and provide shipping confirmations to customers *
  • Manage all aspects of customer SW license setup, transfers and renewals
  • Coordinate with external department team members to compile data for billing SOWs, training, or development work
  • Pull bank lockbox and ACH deposits
  • Assist with maintenance of bank ACH records and templates
  • Process intercompany transfers and other ACH remittances, as needed
  • Assist with monthly financial close by creating reports and handling GL reconciliations
  • Research and maintain sales tax codes for billing and reporting
  • Track inventory and equipment, process inventory transfers, and work with AP and warehouse personnel to assist with periodic counts of inventory and research missing items
  • Monitor inventory levels and make restock recommendations
  • Assign customer purchase orders to opportunities within SalesForce
  • Create annual and semi-annual billing backup which reconciles to SW licensing system
  • Prepare GL reconciliations, as needed
  • Post general journal entries, as needed
  • May perform bank reconciliations
  • Prepare monthly reports for revenue tracking
  • Prepare reports for SOX compliance
  • Assist with development of division budget including creation and distribution of budget reports
  • Develop and maintain policies and procedures related to accounting processes
  • Review customer contracts and understand contract terms
  • May train and oversee work of others
  • May serve as backup for various positions including AP, and product ops.
  • Assist with other ad-hoc requests or projects as required by business needs

 

What you need to bring to the table:

  • Thorough knowledge of GAAP
  • 5+ Years in Experience in Accounting
  • Bachelor’s degree in accounting or finance or equivalent work experience
  • High level of proficiency using Microsoft Excel, Word and Access, as well as Acrobat Adobe required
  • Strong work ethic, self-starter/learner with ability to meet deadlines
  • Excellent written and verbal communication skills
  • Confidence in dealing with internal and external customers through multiple mediums of communication
  • Ability to set and act on future event reminders
  • A high degree of accuracy, attention to detail, retention of pertinent information and attention to confidentiality
  • Detailed record keeping and documentation skills
  • Ability to identify and work with nuanced contract provisions
  • Professional attitude, with high level of reliability, integrity, and personal responsibility
  • Vision to identify what needs to be done and act on it
  • Superb organizational skills
  • Knowledge of sales tax application and reporting
  • Excellent decision-making skills
  • Ability to be flexible and adapt to a changing environment
  • Strong team player able to train, mentor, assist and oversee the work of others
  • High level of problem-solving and reconciliation skills, research and resolution skills, data analysis and multi-tasking skills
  • Ability to work with minimal supervision both remotely and/or in office
  • Ability to work in a limited/paperless environment
  • Ability to work in a fast paced, results-oriented environment within tight time constraints
  • Supervisory/training/mentoring experience a plus
  • Experience in Sage50, Concur, SalesForce, TTR and Oracle EBS is a plus
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